A free mileage log that matches what HMRC asks for
Date, from and to postcodes, reason for the journey, vehicle type and miles. Download the CSV, or print the blank table below and fill it in by hand.
Sample entries
Replace these with your real journeys. Keep one row per trip.
| Date | From | To | Reason | Vehicle | Miles | Passenger miles |
|---|---|---|---|---|---|---|
| 7 Apr 2026 | SW1A 1AA | E1 6AN | Client meeting | Car / van | 8.4 | 8.4 |
| 8 Apr 2026 | E1 6AN | SW1A 1AA | Return from client meeting | Car / van | 8.4 | 0 |
| 10 Apr 2026 | M1 1AE | M2 5DB | Site visit | Car / van | 3.2 | 0 |
Blank printable log
| Date | From postcode | To postcode | Reason | Miles | Notes |
|---|---|---|---|---|---|
Why these fields
When you claim tax relief for using your own vehicle for work, HMRC asks for a mileage log that includes the reason for every journey and the start and end postcodes. Employers often want the same detail for expense claims.
Add up the miles at month-end, then run them through the MileRate calculator to get the approved amount. If your employer paid less, use the Mileage Allowance Relief shortfall tool.
Guidance: GOV.UK vehicles you use for work.